Update Terms & Conditions May 2018
- Update Terms & Conditions May 24, 2018
May 24, 2018 – Today the Terms of Service are updated and effective. The updates are the result of questions from users to be more specific about the use of invoice data by InvoiceSharing and a periodic review of the Terms. Of course we won’t let you search for the differences.
This update also includes the our standard data processing agreement privacy policies under the new General Data Protection Regulation, that becomes effective May 25, 2018.
The following changes where processed:
InvoiceSharing Terms of Service
1.1 Our address is changed to Hofplein 20, 3032AC, Rotterdam, The Netherlands
We also added:
Use of the InvoiceSharing products is solely allowed by businesses with a valid company registration number and, if applicable, valid Tax number.
We deleted 8.2, 8.3 and 8.4:
8.2 You should be aware that Content presented to you as part of the Services, including but not limited to advertisements in the Services and sponsored Content within the Services may be protected by intellectual property rights which are owned by the sponsors or advertisers who provide that Content to InvoiceSharing (or by other persons or companies on their behalf). You may not modify, rent, lease, loan, sell, distribute or create derivative works based on this Content (either in whole or in part) unless you have been specifically told that you may do so by InvoiceSharing or by the owners of that Content, in a separate agreement.
8.3 InvoiceSharing reserves the right (but shall have no obligation) to pre-screen, review, flag, filter, modify, refuse or remove any or all Content from any Service. For some of the Services, InvoiceSharing may provide tools to filter out explicit sexual content. In addition, there are commercially available services and software to limit access to material that you may find objectionable.
8.4 You understand that by using the Services you may be exposed to Content that you may find offensive, indecent or objectionable and that, in this respect, you use the Services at your own risk.
We deleted in 15.2:
(i) any reliance placed by you on the completeness, accuracy or existence of any advertising, or as a result of any relationship or transaction between you and any advertiser or sponsor whose advertising appears on the Services;
We deleted the paragraph 17 about advertising.
17.1 Some of the Services are supported by advertising revenue and may display advertisements and promotions. These advertisements may be targeted to the content of information stored on the Services, queries made through the Services or other information.
17.2 The manner, mode and extent of advertising by InvoiceSharing on the Services are subject to change without specific notice to you.
17.3 In consideration for InvoiceSharing granting you access to and use of the Services, you agree that InvoiceSharing may place such advertising on the Services.
Last modified: January 3, 2014
If you have any questions about this Policy, please feel free to contact us via support@InvoiceSharing.com
Information we collect and how we use it
We offer a number of services that do not require you to register for an account or provide any personal information to us, such as the InvoiceSharing website. In order to provide our full range of services, we may collect the following types of information:
Information you provide – When you sign up for InvoiceSharing or other InvoiceSharing services or promotion that requires registration, we ask you for personal information (such as your name, email address and an account password). For certain services, such as our premium products, we also request credit card or other payment account information which we maintain in encrypted form on secure servers. We may combine the information you submit under your account with information from other InvoiceSharingservices or third parties in order to provide you with a better experience and to improve the quality of our services. For certain services, we may give you the opportunity to opt out of combining such information.
Log information – When you use InvoiceSharing services, our servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser.
User communications – When you send email or other communication to InvoiceSharing, we may retain those communications in order to process your inquiries, respond to your requests and improve our services.
Affiliated sites – We offer some of our services in connection with other web sites. Personal information that you provide to those sites may be sent to InvoiceSharing to deliver the service. We process such information in accordance with this Policy. The affiliated sites may have different privacy practices and we encourage you to read their privacy policies.
Links – InvoiceSharing may present links in a format that enables us to keep track of whether these links have been followed. We use this information to improve the quality of our search technology, customized content and advertising.
- Providing our products and services to users, including the display of customized content and advertising;
- Auditing, research and analysis in order to maintain, protect and improve our services;
- Ensuring the technical functioning of our network; and
- Developing new services.
You can find more information about how we process personal information by referring to the privacy notices for particular services.
InvoiceSharing processes personal information on our servers in the United Kingdom and the United States of America. In some cases, we process personal information on a server outside your own country. We may process personal information to provide our own services. In some cases, we may process personal information on behalf of and according to the instructions of a third party, such as our premium products.
Choices for personal information
When you sign up for a particular service that requires registration, we ask you to provide personal information. If we use this information in a manner different than the purpose for which it was collected, then we will ask for your consent prior to such use.
If we propose to use personal information for any purposes other than those described in this Policy and/or in the specific service notices, we will offer you an effective way to opt out of the use of personal information for those other purposes. We will not collect or use Sensitive Information *) for purposes other than those described in this Policy and/or in the specific service notices, unless we have obtained your prior consent.
You can decline to submit personal information to any of our services, in which case InvoiceSharing may not be able to provide those services to you.
InvoiceSharing does not use the information stored by users and companies without prior consent. When information is owned by two parties (for example: A sender and a receiver of an invoice), each party is considered the owner of the information. Each owner can elect to share or use information.
InvoiceSharing only shares or uses information with other companies or individuals outside of InvoiceSharing in the following limited circumstances:
We have your consent. We require opt-in consent for the sharing of any sensitive information.
We provide such information to our subsidiaries, affiliated companies or other trusted businesses or persons for the purpose of processing personal information on our behalf. We require that these parties agree to process such information based on our instructions and in compliance with this Policy and any other appropriate confidentiality and security measures.
We have a good faith belief that access, use, preservation or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request, (b) enforce applicable Terms of Service, including investigation of potential violations thereof, (c) detect, prevent, or otherwise address fraud, security or technical issues, or (d) protect against imminent harm to the rights, property or safety of InvoiceSharing, its users or the public as required or permitted by law.
We may share with third parties certain pieces of aggregated, non-personal information **), such as the number of users who use certain premium products, for example, or how many users clicked on a particular advertisement. Such information does not identify you individually.
Please contact us at the address below for any additional questions about the management or use of personal data.
We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data.
We restrict access to personal information to InvoiceSharing employees, contractors and agents who need to know that information in order to operate, develop or improve our services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.
InvoiceSharing processes personal information only for the purposes for which it was collected and in accordance with this Policy or any applicable service-specific privacy notice. We review our data collection, storage and processing practices to ensure that we only collect, store and process the personal information needed to provide or improve our services. We take reasonable steps to ensure that the personal information we process is accurate, complete, and current, but we depend on our users to update or correct their personal information whenever necessary.
Accessing and updating personal information
When you use InvoiceSharing services, we make good faith efforts to provide you with access to your personal information and either to correct this data if it is inaccurate or to delete such data at your request if it is not otherwise required to be retained by law or for legitimate business purposes. We ask individual users to identify themselves and the information requested to be accessed, corrected or removed before processing such requests, and we may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup tapes), or for which access is not otherwise required. In any case where we provide information access and correction, we perform this service free of charge, except if doing so would require a disproportionate effort. Some of our services have different procedures to access, correct or delete users’ personal information. We provide the details for these procedures in the specific privacy notices or FAQs for these services.
InvoiceSharing regularly reviews its compliance with this Policy. Please feel free to direct any questions or concerns regarding this Policy or InvoiceSharing treatment of personal information by contacting us via support@InvoiceSharing.com through this web site or by writing to us at Privacy Matters, c/o InvoiceSharing BV., Weena 690, suite B, 3012 CN Rotterdam, the Netherlands. When we receive formal written complaints at this address, it is InvoiceSharing policy to contact the complaining user regarding his or her concerns. We will cooperate with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that cannot be resolved between InvoiceSharing and an individual.
Changes to this policy
If you have any additional questions or concerns about this Policy, please feel free to contact us any time through this web site or at Privacy Matters, c/o InvoiceSharing BV., Weena 690-29B, 3012 CN Rotterdam, the Netherlands.
*) Sensitive information
“Sensitive personal information” includes information we know to be related to confidential medical information, racial or ethnic origins, political or religious beliefs or sexuality and tied to personal information.
**) Aggregated non-personal information
“Aggregate non-personal information” is information that is recorded and collected into groups so that it no longer reflects or references an individually identifiable user.
This website (the “Website”) is operated by InvoiceSharing on behalf of ourselves, our group companies, international partnerships and affiliated organizations (“INVOICESHARING“, “we“, “our” or “us“).
We recognize that when you choose to provide us with information about yourself, you trust us to act in a responsible manner. This Privacy Notice explains who we are, how we collect, share and use personal information about you, and how you can exercise your privacy rights.
This applies to personal information that we collect through the Website or when engaging in our relationship or potential relationship with you (or your organization) as a supplier, client or business partner.
There are many different ways you can use our services – to activate and use business application, exchange digital content. When you share information with us, we can make those services even better, to help you connect with business relations or to make sharing information with others quicker and easier. As you use our services, we want you to be clear how we’re using information and the ways in which you can protect your privacy.
- What information we collect and why we collect it.
- How we use that information.
- The choices we offer, including how to access and update information.
Use of the InvoiceSharing products and services is solely allowed by businesses with a valid company registration number and, if applicable, valid Tax number.
We will process personal data that is stored within InvoiceSharing in accordance with our standard data processing agreement. A signed copy of this agreement is provided on our website. If you are a data controller you can download and cosign this document to meet your statutory personal data protection obligations. When you do so please send us a .pdf copy of the fully signed agreement.
Information we collect
We collect information to provide better services to all of our users – from figuring out basic stuff like which language you select, to more complex things like which apps you’ll find most useful.
We collect information in the following ways:
- Information you give us. For example, our services require you to sign up for a InvoiceSharing Account. When you do, we’ll ask for personal information, like your name, email address, telephone number.
- Information we get from your use of our services. We collect information about the services that you use and how you use them. This information includes:
- Log information
- When you use our services or view content provided by InvoiceSharing, we automatically collect and store certain information in server logs. This includes:
- details of how you used our service, such as your search queries and what actions you perform.
- device event information such as crashes, system activity, hardware settings, browser type, browser language, the date and time of your request and referral URL.
- cookies that may uniquely identify your browser or your InvoiceSharing Account.
- Location information. When you use InvoiceSharing services, we may collect and process information about your actual location.
- We may collect and store information (including personal information) locally on your device using mechanisms such as browser web storage (including HTML 5) and application data caches.
- Cookies and similar technologies
- We and our partners use various technologies to collect and store information when you visit a InvoiceSharing service, and this may include using cookies or similar technologies to identify your browser or device. We also use these technologies to collect and store information when you interact with services we offer to our partners.
- Information we collect when you are signed in to InvoiceSharing, in addition to information we obtain about you from partners, may be associated with your InvoiceSharing Account. When information is associated with your InvoiceSharing Account, we treat it as personal information.
- We don’t collect sensitive personal information
How we use information we collect
We use the information we collect from all of our services to provide, maintain, protect and improve them, to develop new ones, and to protect InvoiceSharing and our users.
We may use the name you provide for your InvoiceSharing Profile across all of the services we offer that require a InvoiceSharing Account. If you have a InvoiceSharing Account, we may display your Profile name, and actions you take on InvoiceSharing or on third-party applications connected to your InvoiceSharing Account.
When you contact InvoiceSharing, we keep a record of your communication to help solve any issues you might be facing. We may use your email address to inform you about our services, such as letting you know about upcoming changes or improvements.
We use information collected from cookies and other technologies, like pixel tags, to improve your user experience and the overall quality of our services. For example, by saving your language preferences, we’ll be able to have our services appear in the language you prefer.
InvoiceSharing can processes personal information on our servers in different countries around the world. We may process your personal information on a server located outside the country where you live. We run your data explicitly only in Europe or US or Asia, without synchronizations between these locations (unless requested by client). We inform you where your data is located and will not change the location without approval.
Accessing and updating your personal information
Whenever you use our services, we aim to provide you with access to your personal information. If that information is wrong, we strive to give you ways to update it quickly or to delete it – unless we have to keep that information for legitimate business or legal purposes. When updating your personal information, we may ask you to verify your identity before we can act on your request.
We may reject requests that are unreasonably repetitive, require disproportionate technical effort (for example, developing a new system or fundamentally changing an existing practice), risk the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup systems).
Where we can provide information access and correction, we will do so for free, except where it would require a disproportionate effort. We aim to maintain our services in a manner that protects information from accidental or malicious destruction. Because of this, after you delete information from our services, we may not immediately delete residual copies from our active servers and may not remove information from our backup systems.
Information we share
We do not share personal information with companies, organizations and individuals outside of InvoiceSharing unless one of the following circumstances applies:
- With your consent
- We will share personal information with companies, organizations or individuals outside of InvoiceSharing when we have your consent to do so. We require opt-in consent for the sharing of any sensitive personal information.
- With administrator users of your organization if strictly needed
- If your InvoiceSharing Account is managed for you by a white label version. Your domain administrator may be able to:
- view statistics regarding your account, like statistics regarding applications you install.
- suspend or terminate your account access.
- access or retain information stored as part of your account.
- receive your account information in order to satisfy applicable law, regulation, legal process or enforceable governmental request.
- restrict your ability to delete or edit information or privacy settings.
- For legal reasons
- We will share personal information with companies, organizations or individuals outside of InvoiceSharing if we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
- meet any applicable law, regulation, legal process or enforceable governmental request.
- enforce applicable Terms of Service, including investigation of potential violations.
- detect, prevent, or otherwise address fraud, security or technical issues.
- protect against harm to the rights, property or safety of InvoiceSharing, our users or the public as required or permitted by law.
We work hard to protect InvoiceSharing and our users from unauthorized access to or unauthorized alteration, disclosure or destruction of information we hold. In particular:
- We encrypt all of our services using SSL.
- We review our information collection, storage and processing practices, including physical security measures, to guard against unauthorized access to systems.
- We restrict access to personal information to InvoiceSharing employees, contractors and agents who need to know that information in order to process it for us, and who are subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.
Compliance and cooperation with regulatory authorities